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Career Management Sponsored Travel

Purpose and Goal

The travel policy is intended to help students who are actively seeking employment. This policy applies to both domestic and international travel to company contacts and visits. It will also be based upon funds available.

Each student has the opportunity to take a maximum of three trips per academic year related to employment search with up to $300 per trip reimbursement for travel (airfare, rail, and mileage only) to and from employer city location outside of Seattle.

Please note that as part of your reimbursement, you must either obtain approval to miss class from teachers or complete assignments ahead of time. In addition, you must participate in all pre-trip/trek assignments and attend all scheduled trip events.

Examples of travel that qualified students typically request reimbursement:

  • Conferences – NSHMBA, NBMBAA, ROMBA, Veterans
  • Treks – Tech Trek to Bay Area, Finance Trek to New York
  • Individually Self-Designed Treks

Note: Study tours do not count.

Approval and Reimbursement Process

Step 1: Prior to Travel

In order to receive reimbursement for travel to any MBACM approved trips, you must first obtain written approval for the reimbursement, at least 2 weeks in advance of the event or trip from the Assistant Dean of MBACM, Naomi Sanchez. Your request for approval must include the following:

  • Dates and locations of your trip
  • Career-related nature of your trip (how will this trip further your employment goals)
  • At least three different employers/companies you will meet while on the trip (providing names of contacts, companies, and job postings/positions/recruiters).

Travel reimbursement is reserved for students who do not have a position secured yet. If you have already accepted an offer for full time employment post-MBA, you are not eligible. Please send email request to [email protected] and [email protected]

Step 2: Book your Travel

Once your trip has been approved, please book appropriate travel via air, rail, or car. Retain itineraries and receipts for expenses, of which you will request reimbursement. You will be reimbursed up to $300 only. Reimbursement can only be used for transit to and from your destination outside of Seattle. You will not be reimbursed for lodging, food, baggage fees, rental cars, conference registration, etc. Please note that MBACM will not reimburse business or first class travel.

Guidelines for Travel:
Airfare/Rail Travel
To receive reimbursement, you must purchase your own flight or rail trip with a credit card bearing your name. Do not “pay” with travel miles, gift cards, vouchers, etc. Your fare must be paid separately and independently from other travel expenditures. Please note that if your travel receipt does not include proof of purchase, you must also provide a bank or credit card statement showing the charge to your account.

The air/rail itinerary that you submit for reimbursement must include the following information:

  • Name
  • Travel dates, times and locations for your entire trip
  • Total amount paid

If you decide to drive your own personal car, you can be reimbursed at a rate of $0.54 per mile, up to $300. To receive reimbursement for mileage, please provide:

  • Map showing the miles driven to and from destination location
  • Submit the total mileage

Note: Mileage reimbursement only covers to and from the city of trip, not miles driven during visit.

Step 3: Post Travel

Complete the Student Travel Reimbursement Form and include the travel receipts in PDF format. Submit your request for reimbursement to [email protected] with PDF attached. Forms for reimbursement must be submitted within a month after the trip to be reimbursed. After submitting your reimbursement request, the MBACM Office will contact you to sign a Expense Report which will be submitted to the UW Travel Office. When the MBACM Office receives your reimbursement check, you will be notified that it is available for pick up.

Questions? Email the front desk at [email protected]